Efficient and Effective: Transforming Our Quarterly Business Plan Meeting

Our quarterly business plan report meeting was held last week. I chaired the meeting.

The duration of our previous meeting was 6 hours, but the current meeting ran for only 4 hours due to some reasons.

I had to conduct the meeting within a shorter time.

At first, I thought “What is the purpose of this meeting?”.

During meetings and other similar gatherings, not only do presenters do their presentations but all participants also get some ideas on how to improve their workstyles and accomplishing their business missions.

I made the following improvements.

・Made a power point about the meeting purpose and agenda and shared it before the meeting.

・Sharing online chat space during the meeting to write their opinions.

I think that sharing the purpose of meeting before meeting is effective for ensuring that the meeting will run smoothly.